5 Practical Ways Leaders Can Use AI

Aaron Levy
March 12, 2026
|
4
min read

Here are 5 ways we use AI to speed up our workflow so we can focus more on people and strategy.

Remember: The quality of your output depends on the quality of your input.

Provide AI with:

  • Context
  • Clarity
  • What success looks like

Vague prompts create vague answers. Clear prompts create useful insight.

1. Preparing for Tough Conversations

Before a difficult 1:1, leaders use AI to organize their thinking. This doesn’t replace the conversation — it helps you show up prepared and thoughtful.

2. Turning Notes & Data Into Insight

AI is excellent at spotting patterns in messy information. Drop meeting notes, survey data, or transcripts into AI and ask it to identify trends you might miss.

Over time, this can reveal blind spots in morale, clarity, or performance.

3. Structuring Meetings & Leadership Conversations

Consistency builds psychological safety. AI can help you structure repeatable agendas for 1:1s, team meetings, or executive sessions.

Pro Tip: Voice-to-text can speed this up. Sometimes it’s faster to speak your thoughts into AI than type them.

4. Improving Communication

Many leaders use AI to refine tone, clarity, and structure. Clear communication reduces confusion, rework, and unnecessary meetings.

5. Summarizing Meetings & Removing Administrative Drag

Administrative tasks quietly steal strategic time. AI can summarize transcripts, organize notes, and extract action items so leaders can stay focused on their teams.

This helps teams stay aligned without spending hours writing recaps.

If You’re New to AI, Start Here

You don’t need a complicated tech stack. Start with:

ChatGPT
Google Gemini

That’s enough to begin building the habit.

3 Rules for Better Prompts

1️⃣ Give Context
Who you are, who the output is for, and the tone you want.

2️⃣ Define the Outcome
What does success look like? Concise? Strategic? Empathetic?

3️⃣ Ask It to Think With You
“What blind spots am I missing?”
“What assumptions am I making?”

The more specific your prompt, the more valuable the result. AI doesn’t have to be a crutch.

It can be an accelerator, freeing that frees up time for the parts of leadership that matter most. If you’re new to it, start with one use case per week and see what happens. You may be surprised by how much capacity you gain.

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